Contact Information
last updated: 7/10/2013

Circulation/Security Home Page

 Policies and Information

Circulation Policy and Procedures

Lost/Stolen Borrowers Cards
Loan Period
Renewing Library Materials
Returning Library Materials
Overdue Fines & Recall Fines
Bills for unreturned materials
Locker Policy 
Library Carrel Instructions
Library Carrel application
Faculty Study application


Renewals: IU faculty, students and staff – log in to IUCAT  and go to “My Account”

All other users click on this link: Renew Items


Request items: IU faculty, students and staff – log in to IUCAT and request from the item’s record. For more information see Borrow


Recall Items: All users may use this link to recall items:  Recall Items

Brief Synopsis of Circulation Policy and Procedures

Borrower Eligibility

All scholars and researchers are welcome to use the resources of the Herman B Wells Library.  Faculty, staff, students, those officially affiliated with Indiana University, as well as residents of the State of Indiana may charge out material for home or office use.  Most library material circulates; notable exceptions include reference materials and periodicals.    Either an IU ID or Library Borrowers Card must be presented at the circulation counter to charge out material.  Proof of affiliation with Indiana University (Usually an IU photo ID) or photo ID and proof of Indiana residency (usually an Indiana driver's license) is required for activation of a library borrowers account.  A borrower is financially responsible for all material charged out on their Library Borrowers Card.  The Libraries provide circulation services 52 weeks per year.  Borrowers must abide by Library Circulation Policy even when they are away from campus for vacation, research, sabbatical, etc.  In these situations borrowers must either return library materials before leaving campus or make arrangements for a responsible party to attend to their library business. 

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Lost/Stolen Borrowers Card

Report the loss or theft of a borrowers card immediately (subject to hours of operation) to:  Research Collections Circulation  - (812) 855-4673

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Loan Periods

  •          Faculty : 120 day loan
  •          Staff : 120 day loan
  •          Graduate Students and Staff : 120 day loan
  •          Undergraduate Students : 45 day loan
  •          Indiana Residents : 30 day loan. 
  •          Core Collection Materials - 14 days, maximum of 2 renewals for all borrowers.

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Renewing Materials

 Most material can be renewed unless needed by another borrower.  Renewals may be made:

  • Through IUCAT - click the My Account link to log in and renew items.
  • In person
  • By federal or campus mail
  • By phone (812-855-4673)
  • By e-mail  ( )
  • Via the World Wide Web

    For renewal, the borrower must provide both their library user number (14 digit barcode) and should indicate that they want all eligible material renewed or should list the titles of the selected materials they wish to renew.

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    Returning Materials  

    Most materials may be returned at any IU library.  Additionally, there are three outdoor book return drop boxes.  One is located on the South side of the Wells library in the parking lot near the sidewalk that leads up to the building.  Two are located on a small circle drive on 7th street near the Neal Marshall Center to the left as you exit the south end of the "library" parking lot.  Selected materials may require that they be returned in person to a supervisor at the Research Collections Circulation desk.  Materials should be returned on or before the due date to avoid overdue fines.  Most materials may be shipped back to the library via Campus or Federal mail (postmark date is considered return date) at the following address:

  • Book Return
    Access Services Department
    Herman B Wells Library
    1320 East 10th Street
    Bloomington, Indiana, 47405-3907  

    Borrowers are responsible for material until the Library receives it, and for that reason might consider insuring material for a minimum of $100 per item when shipping it back to the Library.    

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    Overdue and Recall Fines

    Borrowers are responsible for renewing or returning material on or before its due date. Materials that have reached their renewal limit must be returned on or before their due date. There are no "grace periods" for overdue materials. Over due fines are $0.25 per item per day from the due date for normal loans. Special charge loans may be granted for non-circulating material and are fined at a rate of $1.20 per hour when overdue. All material is subject to recall if needed by another borrower. Recalled material that is not returned by the recall due date is subject to a $25 fine. When an item is recalled, a recall notice is sent to the borrower indicating the new "recall" due date. Overdue notices are sent as a courtesy, failing to receive an overdue notice does not absolve a borrower from responsibility should they receive a bill or fine. Library users are responsible for maintaining accurate address information with the University and its agents (i.e.; the Libraries). For normal loans an overdue notice is sent seven days past the due date and again 30 days past the due date. Overdue intervals vary for recalls, and other special loans.  

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    Bills for Unreturned Material

    On normal loans the borrower is billed for non-return when the item becomes 50 days overdue.  Non-return charges break down as follows:

    •          billing fee - $5.00
    •          database adjustment fee - $20
    •          unreturned item fee - $100 (can vary with items of greater or lesser value)
    •          overdue fine - $12.50

    In most cases bills are adjusted to the billing fee and overdue fine ($17.50) when billed material is returned within one calendar year of the date of billing. Billing intervals and rates vary for recalls and special loans. Bills and fines amounts are transferred to the Bursar's Office for collection. Borrowers with excessive overdue material, large outstanding bill/fine balances, or who show contempt for Library policies may be blocked from further use of the Libraries or may face legal action.

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    Locker Policy:

    •       Lockers are available on a first-come, first-served basis to persons using the Wells Library. 
    •       Lockers are for short-term use only.
    •       Lockers operate on tokens, which may be purchased at either the Research Collections or   Undergraduate Library circulation desks. 
    •       Locker coin boxes do not contain cash.
    •       Tokens cost $0.50 each.
    •       Items are not to be left in lockers overnight.
    •       Lockers have integral locks.  Use of additional/supplemental locks is forbidden.  All personal locks will be cut off and disposed of. 
    •       Unless otherwise posted, lockers are cleared daily according to the following schedule:

    Monday through Friday - 7:30 a.m.

    Saturday - 9:00 a.m.

    Sunday - 10:00 a.m.

    •       Material cleared from lockers will be disposed of or forwarded to Campus lost and found at Ballantine Hall as library staff deem appropriate. 
    •       The Library is not responsible for items that are lost or stolen. 
    •       Valuables (money, wallets, jewelry, laptops, etc.), perishable food items, and hazardous or illegal items are not to be kept in lockers. 
    •       Lockers from which odors appear to be emanating will be cleared immediately, and the contents will be disposed of. 
    •       Failure to abide by these regulations may result in loss of locker privileges, and/or referral to IUPD or Dean of Students Office in the appropriate circumstances. 

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    Questions/comments/concerns pertaining to circulation policy may be directed to:

    Randy Lent
    Head, Access Services Department
    Indiana University Herman B Wells Library
    1320 East 10th Street
    Bloomington, Indiana 47405-3907
    (812) 855-8249


last updated: 7/10/2013