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last updated: 10/5/2009

Serials vs. Monographic Series

All titles requested must be checked to determine whether or not they are part of a series. This is to:

 

I. Determine whether it’s a serial (cataloged as a non-circulating periodical/journal), in which case it should be referred to Serials Acquisitions
II. Make sure it’s not already held and cataloged as an added volume on the series title.
III. Make sure it isn’t going to come on a monograph standing order we already have

 

Procedures:

I. Determine whether it’s a serial:

 

In every bibliographic MARC record searched, check the BLvl fixed field to see if it is “s” (serial ) or “m” (for monograph, which we will handle).

  • If it looks like an actual serial “annual,” “quarterly,” etc., refer to Serials Acquisitions (other keywords to look for: “review,” “journal,” “yearbook”)
  • If it’s not a serial, proceed to II.

II. Make sure it’s not already held as A/V on the series title:

 

In every bib MARC record searched, look to see if it has a “440” or “490” field

  • If it has neither, proceed as a monograph firm order
  • If it has a “440” or “490”
    • Search the series title in WorkFlows using the “Title” index.
      • If there is an entry, check publisher, etc. to see if it’s the same series
      • Look at the Call Number/Item tab to see if it’s treated as an “Added Volume” (v.1., v.2, etc.) and if the current volume is held, or fits sequentially
    • If held, it’s a Dup
    • If monograph, add call with volume, e.g., “XX(9876543.9)v.10”
    • If it looks like a serial, refer to Serials Acquisitions

III. Make sure it isn’t going to come on a monograph standing order we already have:

  • If it has a “440” or “490” search using “Periodical Title” index.
  • If there is a match, check the Call number/Item tab.
    • If it is treated as a periodical, refer to serials or treat as dup
    • Check “Serial Controls” tab. If it has one, refer to serials
  • If monograph, check “Orders” tab.
    • If no open order, treat as normal monograph
    • If open order, open using “Display Order” and check to see if it is: 1) a Standing Order type 2) Active (has current fiscal year) and is not cancelled.
    • If coming on standing order, treat as dup.



last updated: 10/5/2009