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last updated: 8/2/2010

Monograph Ordering Procedures

The Queue

Pre-Order Searching

Special Cases

The Queue

  • Order requests for books published in the last five years are placed in the days-of-the-week folders in order of date received
  • Requests for books published over five years ago are placed in the adjacent box labeled "OP queue"
  • Order requests from the main queue are then placed in appropriate folders reflecting stages of searching completed and availability of bib records. I.e., PREORDER SEARCH IN PROGRESS (IUCAT or Blackwell completed); or SEARCH COMPLETED BIB CREATION IN PROGRESS
  • Orders can be placed from requests in the folder: "Call Created--Ready to Order"

 

Pre-Order Searching

  1. All requested titles are searched in IUCAT (Workflows) to make sure they do not duplicate (by same edition or reprint) copies held in Bloomington Campus Libraries, except B-AAAMC, B-ATM, B-KINSEY, B-LAW and B-LILLY
  2. Duplicate order requests are discarded unless they have been notated "OK to DUP," "a.c." or "added copy"
  3. Any order request with instructions to notify a patron should be referred to James Rodgers ASAP for rush ordering

 

Checking for Standing Orders and Serials

  • If the bib record has a 440 or 490 field, perform a "Periodical Title" search in WorkFlows
  • If there is an exact match for IUB and
    • the "Call Number/Items" holdings location is "periodicals": refer to serials and mark as "dup?" if applicable
    • there is a Serials Control listed under the "Serials Ctrl" tab: refer to serials and mark as "dup?"
    • there is an open 2009 open order with order type "Subscript": refer to serials and mark as "dup?"
    • there is an open 2009 open order with order type "Standing" and a serials fundcode type, e.g., BNSSINT36: refer to serials and mark as "dup?"
    • there is an open 2009 open order with order type "Standing" on a monograph fund e.g., BNMFINT36: make sure order is active (not cancelled) and mark as dup if coming on standing order
  • Refer to serials if:
    • OCLC has a "serials" record type (fixed field Blvl="s"), appears to be issued with a single title and is published regularly
    • and/or the title includes a publication/issue year or key terms like: Annual, Journal, Review, Yearbook, Issue, (rather than "volume" or "number"), etc.
(See also Serials vs. Monographic Series)

Special Cases

Vendors

  • E-mailed PO Reports: Set ALL orders for these vendors (including rush orders) to mail. PO Reports are e-mailed as text attachments.
  • Online Orders: For any Orders placed online (e.g., Amazon, Alibris, Abebooks, etc.) or directly by e-mail (and not on the E-mailed Vendors list above), set the date mailed to "TODAY"

Funds

The following Funds do not receive books on Approval from Blackwell's: 20, 40, 66, 85, and 97

Other fund exceptions/special instructions:

  • Fund 85 (B-LILLY)
    • It is OK to dup any other Bloomington campus Library for Lilly orders
    • All used book purchases must be approved by Elizabeth Johnson before being placed (i.e., condition and price)
  • Fund 71 (B-MUSIC) The following note should be placed in the "COMMENT" field of the orderline:
    • RECEIVE AS NORMAL. SEND TO MUSIC FOR CATALOGING


    last updated: 8/2/2010