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last updated: 2/19/2013

Reserve Services (Public Health Library)

Reserves (HPER Library)

Placing Materials on Reserve (for instructors)
To place either print or electronic materials on reserve, instructors may complete a request form at the Public Health Library circulation desk, or contact Ruth Chapman at 855-9314 or rulochap@indiana.edu.

Traditional (Print) Reserves
Reserve books, videos, etc., are kept on behind the circulation desk, arranged either by call number (if library owned) or instructor last name (if instructor owned). The typical circulation period for reserve material is two (2) hours; however, some reserves may circulate for overnight and multiple day periods. The overdue fine for reserve materials is $0.02/minute ($1.20/hour). Reserve items may not be charged overnight unless the loan period is 24 hours or more. A valid picture ID is required to charge a reserve item from the circulation desk.

Electronic Reserves (E-Reserves) 
Access electronic reserves

E-Reserves Frequently Asked Questions (FAQ)*
(*Parts of this FAQ have been borrowed from the Life Sciences Library and apply especially well to HPER reserve services)


How do e-reserves work?
IUB Libraries have licensed a system (Docutek) that allows us to create, store and provide access to electronic files, as well as providing copyright information in one location. IUB's version of Docutek can be found here.

Can anyone use it?
Only students who have the password to a particular course may access course readings online. The instructor of the course will distribute passwords and login information to students. The materials will not be available after the semester is over. If some of the resources are needed at a future time when the course is taught again, we will issue new passwords and logons for the next course.

What can be made available in this system?
Any printed or electronic material (journal articles, book sections, class notes, links to web resources, etc) that meets copyright guidelines for fair use is eligible for E-Reserves.

What about linking to electronic documents?
Electronic resources with durable URLs can to be linked into E-Reserves instead of scanning images of the printed material. Unfortunately, the URLs are often not durable. URLs from licensed materials on the web may also be linked, and most online journals (as long as fair use guidelines are met) may also be linked.

Copyright/Fair Use Restrictions:
Fair Use Guidelines limit us to no more than 10% of a book, and no more than one article from one issue of one journal title per course, and Indiana University Libraries or the instructor must own the title that is being placed on reserve. It will be the responsibility of the instructor to insure that all materials fall under the fair use guidelines. (Full copyright guidelines for e-reserves can be found at http://www.iupui.edu/~copyinfo/fuguide.html).

What software do students need to use the system?
Most materials in E-Reserves will be in .pdf format. However, direct URLs, Word documents, picture files and more are also available in E-Reserves, depending on the format of the material. Computers will need to have Adobe Acrobat loaded, and cookies must be enabled.

How do instructors submit materials for E-Reserves?
Instructors may bring materials to the library, as usual. We will need a complete citation for each article submitted - this is critical for our copyright compliance. You may either attach the citation directly to the article, or you may provide us with a syllabus/bibliography of all reserve materials. 

What about course packs?
Assembled course packs are not eligible for E-Reserves. However, if an instructor submits each article individually, and they comply with fair use guidelines, they may be placed into E-Reserves individually.


last updated: 2/19/2013