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last updated: 7/27/2011

Chapter 2- Graduate Student Guide

How to access databases from a home or laptop computer

Use of some of the resources on the IUB Libraries Web site is restricted to IU students, faculty, and staff. In order to access these resources, your computer needs to be recognized by the IU network. To do this, you’ll need to connect to IU Secure. Say what?


1)      IU Secure establishes authentication and encryption when you use the IU network, allowing you to access remote resources and to transfer information securely.


2      To establish an IU Secure connection, go to IU’s Knowledge Base at The site includes instructions on connecting to IU’s VPN using Windows, Macintosh, or Linux operating systems, as well as devices like iPhones and palm pilots.


3)      The site includes instructions on connecting your operating system or device to IU Secure.


4)      For additional help, visit the UITS Support Center located at the entrance to the Information Commons (Wells Library) or call (812) 855-6789.


Knowledge Base: Find answers to thousands of questions about information technology at IU. Go to IU’s award-winning Knowledge Base created by University Information Technology Services 



How to manage citations

As a graduate student, you’ll probably be doing a lot of writing. And you’ll probably have to cite a significant amount of your research. Downloading citation management software like EndNote or Reference Manager can make your life easier.


1)      Citation management software programs format references according to the style guidelines you select, such as APA, MLA, or Chicago. These formatted references can then be integrated into your paper. The software often lets you sort your references and detect and remove duplicates.



2)      See the Reference Services Department’s EndNote Web page, which includes tips, frequently asked questions, and information about classes.


3)      Learn more in IU’s Knowledge Base, which includes information about computer requirements, compatibility, and different version options for citation management software.


4)      Free citation software can be downloaded at A Web-based version of EndNote is also available at




How to view an online journal article or e-book licensed to a different campus


Tough luck. Subscriptions to electronic journals and e-books are purchased with campus-specific library budgets, and their use is limited to the students, faculty, and staff on those campuses. Sorry.

If it's a book or article you want, we can request that it be sent from another library via interlibrary loan.

Remember: you may find what you need in print. (Please say you remember print.)



How to think beyond the page

Want to print out a poster or banner for a conference presentation? Need to use a color printer? Need to scan an image? Here’s the scoop on where to go in the Wells Library so you can spend time worrying about more important things. 


1)      Color printers in the Wells Library are located in the Information Commons and on the fifth floor of the West Tower in room 502.


2)      To print a large-format item like a poster or banner, use a color plotter in the Information Commons. For assistance using a plotter, visit the information desk near the IC multimedia center.


3)      Scanners in the Wells Library are located on the first floor of the East Tower within the mix of regular computer terminals. Additional scanners are available in the Information Commons. Also, the Government Information, Microforms & Statistical Services (ET2) Department (2nd Floor, East Tower) has one public scanner.


4)      The Fine Arts Library has a larger, high-resolution scanner for scanning higher quality images.

Need to scan a large, fragile, or  tightly bound book? A “cradle copier” babies items that shouldn't be turned upside down or placed on standard copying machines. Go to the GIMSS Department in the Wells Library.


How to face down a microform reader 

Nobody, and we mean nobody, prefers microform over print. But it’s a necessary evil: sometimes microform is the only way to get the information you need. Here’s the minimum you need to know:


1)      There’s a huge, centralized microform collection in the Government Information, Microfilms & Statistical Services (GIMSS) Department. The Education Library and the Music Library also have microform. All are found in IUCAT.


2)      Different types of microform readers with varying capabilities allow you to scan, view, edit, print, e-mail, and save images to a cd or flash drive. Images can be saved in a variety of electronic formats including TIFF, JPEG, PNG, and PDF.


3)      Images can be sent to any public printer and charged to your IU print allotment.


4)      Each station includes written instructions on how to use the equipment. Need additional help? Ask a librarian. They've made friends with each machine.


If the microform image is out of focus, it may be the reader—or it may be you. Adjust the dial. Refix your gaze by looking at something across the room. Take a break.


Because of their bulk and fragility, out-of-date newspapers are frequently on microfilm. Historic issues of The New York Times, for example, are available online (fully searchable and with graphics). Go to 


How to connect your home or laptop computer to the IU network printers


Maybe you’re at a branch library with your laptop and need to print an article for class, or you’re at home and want to add an item to your print queue. In either case, your computer will need to communicate with the IU network of printers to get the job done.


1)      To link your home or laptop computer to the IU network printers—as with accessing resources on the IUB Libraries home page—you must first establish an IU Secure connection. See "How to access databases from a home or laptop computer" tip for more details.


2)      For additional help, visit the UITS Support Center located at the entrance to the Information Commons (Wells Library) or call 812-855-6789. 


3)      Printer network software is available from IU free of charge at


4)      IU's Knowledge Base,, also has useful information on network printers including computer requirements, step-by-step instructions for different operating systems, and how to use the utility. 

Graduate students at IU receive a print allotment of 1,000 black and white pages per semester. You can check your current print allotment at

If you exceed your print allotment, an overage fee will be billed to your bursar account. However, if a portion of your print allotment is left at the end of the semester, you can request to have up to 300 pages rolled over to the next semester. To request a rollover visit







last updated: 7/27/2011