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last updated: 7/6/2012

Exhibition Policies (Fine Arts Library)

Faculty, students, and staff may reserve the display cases in the Fine Arts Library foyer for exhibitions of library materials, art works created by a class, or their own art work. Library display cases are intended primarily for exhibits relating to the visual arts. The FAL library director determines whether an exhibition will be scheduled. Three weeks is the usual display period.Contact library staff to reserve a time.

The display area is restricted to the wall case in the library foyer and the two small stand‑alone display cases. Exhibit items cannot be hung on the walls of the library foyer or in the library. Preferred objects for display in this area are books, flat paper works and small 3-dimensional objects. Not all types of art can be displayed in the cases due to size restrictions.Dimensions of the single wall case are 144" (L) x 24"(W) x 49" (H).Each of the two stand-alone cases is 24" (L) x 60" (W) x 9" (H).


The foyer is part of the Library and is not related to the School of Fine Arts Gallery or the Art Museum gallery spaces. The Library does not carry insurance for personal items on display, and the library staff cannot assume responsibility for works on display.

All exhibitors must observe the following requirements:


Books: All library books to be used in an exhibition must be checked out to the Fine Arts Library display case.


Hanging items: No nails, glue, masking tape, or scotch tape may be used in the display cases. If items need to be hung in the wall cases, use fishing line strung from the screw-eyes in the top of the case or over the door molding. Smaller items may be anchored with removable plastic adhesive.

No painting: No part of the cases or foyer may be painted.


Pads: Pads should be used under works of art when necessary to avoid scratching the cases.


Labels: Flat labels mounted on foamcore or cardboard are recommended. Self-adhesive labels should not be used for display labels. They leave a residue that cannot be removed or painted over.


Continuity: The items on display are expected to stay on display for the entire exhibition period. If a piece is needed for another purpose during the display period, it should not be included unless it can be replaced by another work. At no time other than during the installation, should the display look incomplete or unfinished.


Receptions: Receptions are at the discretion of the Head of the Fine Arts Library. Due to the elevated noise levels during receptions – the preferred times would be either Friday or Saturday evenings, when the library is closed.  Arrangements to use the School of Fine Arts Gallery kitchen to prepare food are made with the Head of the Fine Arts Library. The Library cannot be used as a kitchen during the reception. The exhibitor is required to clean the foyer after the reception. No food or other debris should be left-- if it cannot fit into the large trash receptacle outside the Library, it should be carried to the Fine Arts loading dock.


Installing/Uninstalling: All library fabric to be used for exhibitions should be folded and rehung carefully in the FAL hanging area, adjacent to the FAL kitchen. Exhibitors should leave the cases clean.


Ignoring the rules: The Library reserves the right to remove displays that do not conform to these rules.


Please direct any questions regarding the use of the display cases to library staff.



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last updated: 7/6/2012