Eres FAQ (Acquisitions: Document Delivery Services)

E-Reserves: Frequently Asked Questions

CHANGES:
Are changes coming to the E-Reserve Service?
Where will the E-Reserve files be housed after May 5, 2013?
How will I use Oncourse?
How do I move my current files to Oncourse?
Where do I go to get the Docutek files?
How can I get help with the file transfer?
When do I have to have the file transfer completed?
How do I make the Oncourse files available to my students?
How can I get a PDF scan of library materials that are only available in print?
How do I place an article on Oncourse that is available in electronic form?
How can I provide streaming video to my students?

CURRENT SYSTEM:
What is ERes?
How do e-reserves work?
How will ERes benefit my students?
Can anyone use it?
What can I put on ERes for my students to access?
Copyright/Fair Use Restrictions:
What software do students need to use the system?
How do instructors submit materials for ereserves?
Can I place materials on the Ereserves system myself?

Are there any alternatives to E-reserves?
What about course packs?
What if the material I want to put on reserve does not fit within copyright guidelines for fair use for e-reserves?

Are changes coming to the E-Reserve Service?
Yes. Docutek is currently the software that houses the E-Reserves files. This software will be discontinued after May 5, 2013.
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Where will the E-Reserve files be housed after May 5, 2013?
The Libraries will maintain access to the E-Reserves archives of courses until December 30, 2013. This will allow instructors to move their E-Reserves files to Oncourse if they choose. However, the Libraries encourage instructors to move their E-Reserve files as soon as is possible.
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How will I use Oncourse?
You may want to browse through web pages with instructions at:

https://oncourse.iu.edu/portal/site/!gateway/page/f03efc72-75f1-4fd0-00b8-4753de9f2c62

Also, the Center for Innovative Teaching and Learning is offering two spring workshops to help faculty with the transition:

Wednesday, April 17, 2013 10:30 am to 11:30 am in the CITL Workshop Room (Wells Library E243)

Friday, March 22, 2013 2:00 pm to 3:00 pm in the CITL Workshop Room (Wells Library E243)

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How do I move my current files to Oncourse?
Anyone affiliated with IU can create a project site on Oncourse. Instructors can use the Oncourse project site to house their course readings and then they can link to the files for each Oncourse class site. Check the UITS KB for instructions.
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Where do I go to get the Docutek files?
Options are:
   -access your course page by the direct URL that was sent when the page was created (with password)
   -go to Docutek's home page
Note: Make sure you have:
   -Adobe Acrobat software (available for free from IUWare Online or on the IUWare CD)
   -a computer that can accept "cookies"
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How can I get help with the file transfer?
Library staff can help you with the initial moving of files if needed. Permission can be given for others to help with adding files to your project site and attaching files to course pages.
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When do I have to have the file transfer completed?
Although we will no longer be using Docutek software after May 5, 2013, files will continue to be available for transfer until December 30, 2013. Students will not be able to access them, hence, the files will need to be transferred to Oncourse prior to the next class you teach.
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How do I make the Oncourse files available to my students?
Each semester, files can be attached to a course from your project site. All students registered for the course will have access.
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How can I get a PDF scan of library materials that are only available in print?
Place a request through Request Article Delivery at https://www.dds.iub.edu/illiad.dll (username and passphrase required). A PDF scan of the article or chapter will be delivered to you via our Document Delivery Services software. The file can be saved and placed in your Oncourse project site.
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How do I place an article on Oncourse that is available in electronic form?
Link to the permanent URL.
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How can I provide streaming video to my students?
Staff in Media/Reserve (libmedia@indiana.edu / 855-1650) will continue to provide streaming video for courses. You will be able to provide links to videos in the Resources section of your Oncourse course site.
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CURRENT SERVICE:
What is ERes?
The IUB Libraries offer electronic reserve services for your convenience and that of your students. Our ERes system is robust, dependable and flexible, providing access to course reserve materials anytime and from any location. If you have used traditional print reserves, simply contact your library service point and ask about electronic reserve services.
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How do e-reserves work?
IUB Libraries have licensed a system (Docutek) that allows us to create, store and provide access to electronic files, as well as providing copyright information in one location. IUB's version of Docutek can be found here: http://ereserves.indiana.edu/ (username and password required). A PDF scan of the article or chapter will be delivered to you via our Document Delivery Services software. The file can be saved and placed in your Oncourse preject site.
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How Will ERes Benefit My Students?
Electronic reserve materials are available 24 hours a day, 7 days a week, and can be used from any computer with a web browser. Links to articles on ERes are automatically available to any class member who has the class password. You can also link into your class reserves from within OnCourse, by including a direct link to your own class ERes page in your syllabus, class schedule, or class announcements. If you link directly to your class ERes page from within OnCourse, your students will be able to see materials on ERes without needing to use the password. For materials on ERes, there is no need for your students to connect through a special proxy URL to link to the full text.
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Can anyone use it?
Only students who have the password to a particular course may access course readings online. The instructor of the course will distribute passwords and login information to students. The materials will not be available after the semester is over. If some of the resources are needed at a future time when the course is taught again, we will issue new passwords and logons for the next course.
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How Can My Students Access ERes?
ERes can be accessed through OnCourse or through the Libraries web site. Your students will need: The title and instructor for your course The password for the class. You will receive this password from the library when your class ERES account is set up and should distribute it to all class members. Remember, if you link directly from your OnCourse pages to your ERes class page, your students will not need the class password. Adobe Acrobat software (available for free from IUWare Online or on the IUWare CD available from the campus bookstore) A computer that can accept "cookies."
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What can I put on ERes for my students to access?
Any printed or electronic material (journal articles, book sections, class notes, links to web resources, etc) that meets copyright guidelines for fair use is eligible for ereserves.
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Copyright/Fair Use Restrictions:
Our Ereserves policy limits us to no more than 10% of a book, and no more than one article from one issue of one journal title per course, and Indiana University Libraries or the instructor must own the title that is being placed on physical reserve. As always, the Herman B Wells Library will purchase the books that are not owned by the IU Libraries and are needed for reserves. It will be the responsibility of the instructor to ensure that all materials fall under the fair use guidelines. (http://www.libraries.iub.edu/index.php?pageId=8920)
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What software do students need to use the system?
Most materials in ereserves will be in .pdf format. However, direct URLs, Word documents, picture files and more are also available in ereserves, depending on the format of the material. Computers will need to have Adobe Acrobat loaded, and cookies must be enabled.
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How do instructors submit materials for ereserves?
Bring the materials to the desk in the Media and Reserve Services Room of the Wells Library, or to any campus library. We will need a complete citation for each article submitted - this is critical for our copyright compliance. You may either attach the citation directly to the article, or you may provide us with a syllabus/bibliography of all reserve materials, just as before.
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Can I place materials on the Ereserves system myself?
Yes, you can place materials on the Docutek Ereserves system if you have completed training. If not, training sessions for adding readings to OnCourse are given periodically through CITL. The OnCourse workshop schedule is available online. The CITL web site is also a good resource: http://citl.indiana.edu
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Are there any alternatives to E-reserves?
Yes! OnCourse allows a direct connection to online content available via the IU Libraries. Please contact Carrie Donovan at cdonovan@indiana.edu to have your questions answered about uploading articles or connecting to the Libraries' resources through OnCourse
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Are there any alternatives to E-reserves?
What about course packs?
Assembled course packs and photocopies of materials from course packs are not eligible for ereserves. However, if an instructor submits a photocopy from the original source, and it complies with fair use guidelines, the article may be placed into ereserves.
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What if the material I want to put on reserve does not fit within copyright guidelines for fair use for e-reserves?
The Libraries are developing a policy and procedure for these materials. Until that policy is developed, we will continue to operate our print reserves system in the Wells Library.
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Do not hesitate to ask questions about reserve items. If the desk attendant cannot help you, please contact the Wells Library Reserves Coordinator (855-8399). librsvp@indiana.edu. top of page