Contact Information
last updated: 2/21/2013

Reserves (Life Sciences Library)

Placing Materials on Reserve (for instructors)

To place either print or electronic materials on reserve, instructors may come to the library and fill out a request form, or contact Chris Phillips at 855-8947 or

Reserves in Print
Reserve books, videos, and discs are kept on the shelves behind the Circulation Desk.  Reserve materials are most often associated with a specific course, but are sometimes reserved because of reference value or high demand.

·         The circulation period for most reserves is two (2) hours and the overdue charge is $1.20/hour.  A few reserves circulate for 24 hours or more.

·         Reserve items may not be kept overnight unless the loan period is 24 hours or more.

·         You must show a valid picture ID to take any reserve item from the circulation desk.

Electronic Reserves (E-Reserves)
You can access electronic reserve materials by going to E-Reserves.

E-Reserves Frequently Asked Questions (FAQ)

How do e-reserves work?
IUB Libraries have licensed a system (Docutek) that allows us to create, store and provide access to electronic files, as well as providing copyright information in one location. IUB's version of Docutek can be found here

Can anyone use it?
Only students who have the password to a particular course may access course readings online. The instructor of the course will distribute passwords and login information to students. The materials will not be available after the semester is over. If some of the resources are needed at a future time when the course is taught again, we will issue new passwords and logons for the next course.

What can be made available in this system?
Any printed or electronic material (journal articles, book sections, class notes, links to web resources, etc) that meets copyright guidelines for fair use is eligible for E-Reserves.

What about linking to electronic documents?
Electronic resources with durable URLs can to be linked into E-Reserves instead of scanning images of the printed material.  Unfortunately, the URLs are often not durable.  URLs from licensed materials on the web may also be linked, and most online journals (as long as fair use guidelines are met) may also be linked.

Copyright/Fair Use Restrictions:
Fair Use Guidelines limit us to no more than 10% of a book, and no more than one article from one issue of one journal title per course, and Indiana University Libraries or the instructor must own the title that is being placed on reserve. It will be the responsibility of the instructor to insure that all materials fall under the fair use guidelines. (Full copyright guidelines for e-reserves can be found at

What software do students need to use the system?
Most materials in E-Reserves will be in .pdf format. However, direct URLs, Word documents, picture files and more are also available in E-Reserves, depending on the format of the material. Computers will need to have Adobe Acrobat loaded, and cookies must be enabled.

How do instructors submit materials for E-Reserves?
Bring the materials to the library, as usual. We will need a complete citation for each article submitted - this is critical for our copyright compliance. You may either attach the citation directly to the article, or you may provide us with a syllabus/bibliography of all reserve materials, just as before.  If you know that the library already holds the material electronically, then you may submit the URL or citation via email to  

What about course packs?
Assembled course packs are not eligible for E-Reserves. However, if an instructor submits each article individually, and they comply with fair use guidelines, they may be placed into E-Reserves individually.

Who's using this?
As of now, the Education Library and Wells Library Media/Reserves have gone exclusively electronic. Several other campus libraries have piloted the program throughout the spring, with positive results. The system allows for statistical tracking of materials, and if needed, we can provide the number of "hits" a document receives throughout the semester, if that information is useful.

Do not hesitate to ask questions about this new service. If the desk attendant cannot help you, please contact the Life Sciences Library Coordinator at 855-8947 or

last updated: 2/21/2013