Electronic Recordkeeping at IU (University Archives)

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NHPRC Funded Indiana University Electronic Records Project, Phase II, 2000-2002

• Final report

Project white papers

• Developing a Methodology for Designing New Recordkeeping Systems or Evaluating Existing Information Systems
• Functional Requirements for Recordkeeping Systems-Evolution of the IU Functional Requirements
• Recordkeeping Metadata Specifications-Evolution of the IU List of Metadata Specifications
• Strategies for Developing Partnerships in the Management of Electronic Records
• Skills Required to be an Effective Manager of Electronic Records
• What Did We Learn About the Systems We Analyzed?
• Workflow and Electronic Records Capture

Methodology for Designing Recordkeeping Systems or Evaluating Information Systems as Recordkeeping Systems

• 1999 Methodology
• 2002 Methodology for Designing Recordkeeping Systems
• 2002 Methodology for Evaluating Existing Information Systems

Functional Requirements for Recordkeeping Systems

• 1998 IU Version
• 2000 IU Version
• 2001 IU Version
• 2002 IU Version

Recordkeeping Metadata Specifications

• 1998 IU Version
• 2001 IU Version
• 2002 IU Version
• Comparison of IU's metadata list with the Australian metadata standard
• Comparison of IU's Recordkeeping Metadata Specifications with other metada lists - comparison completed in March 2001

Records Policies and Guidelines

• IU Institutional Records Policy (draft)
• CIC Archivists "Standards for Electronic Records Policy"
  • Background statement of issues
  • Standards
• IU Policy on Electronic E-Mail as Records (draft)
• IU Digital Imaging Policy (draft)

OneStart Portal/EDEN Workflow Project

• OneStart (IU's campus portal)
• Original writeup on MyIU/EDEN for the Advisory Committee, July 13, 2000
• "OneStart/EDEN: A Description of IU's Transaction Processing/Recordkeeping Environment," Rosemary Pleva Flynn
  A paper presented at the Society of American Archivists (SAA), September 1, 2001.
• UIS Eden Workflow Engine - slides

Business Process Modeling

• Lecture by Phil Bantin on Conceptual Modeling

Papers and Presentations

Philip Bantin

Papers

• “Strategies for Managing Electronic Records: A New Archival Paradigm? An Affirmation of Our Archival Traditions?” Archival Issues. Journal of the Midwest Archives Conference, Vol. 23, No. 1 (1998): 17-34. Winner of Midwest Archives Conference’s Margaret Cross Norton Award for the best article published in Volumes 23 and 24 of Archival Issues, 2001
• “The Indiana University Electronic Records Management Strategy - Revisited,” The American Archivist, Vol. 62, No. 1 (Spring 1999): 153-163. Winner of the Society of American Archivist’s Posner Award for the best article published in Volume 62 of The American Archivist, 2001.
• “Electronic Records Management - A Review of the Work of a Decade and a Reflection on Future Directions," Encyclopedia of Library and Information Science, Volume 71, Supplement 34 (2002), 47-81.
• “The Indiana University Electronic Records Project: Lessons Learned,” The Information Management Journal, Vol. 35, No. 1 (January 2001): 16-24.

Presentations

• "Basic Premises of the IU Electronic Records Project," Society of American Archivists (SAA), 1999
• "Collaborative Models for System Design," ECURE 1999
• "Electronic Reords Management: Training Issues and Neeeds," National Forum for Archival Continuing Education (NFACE) Conference, April 27-28, 2000
• "Strategies for Managing Electronic Records: Lessons Learned from the Indiana University Electronic Records Project," ECURE 2000
• "Leasons Learned from the Indiana University Electronic Records Project," Society of American Archivists (SAA), September 1, 2001
• "Implementing an Electronic Records Management Program," Workshop for ARMA, Salt Lake City Chapter, 2002
• "Implementing an Electronic Records Management Program," Medical Library Association Meeting, 2002
• "Implementing an Electronic Records Program," for CIC University Archivists Meeting, 2002
• "Implementing an Electronic Records Management Program," presented at conference sponsored by NARA - Rocky Mountain Region, October 2002

Rosemary Pleva Flynn

Presentations

• "OneStart/EDEN: A Description of IU's Transaction Processing/Recordkeeping Environment," Society of American Archivists (SAA), September 1, 2001. (Presentation slides)
• "Protecting Organizational Information: Developing Partnerships for Managing University Information Systems," EDUCAUSE, October 29, 2001