Office of the Registrar (University Archives)

Address Updates

Certification -

1984 - 1995

The following listings are included in this report:

15043-CERTMAJR - Majors List of Students certified from UDIV to "upper division" schools

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165109-1051 - Students from UDIV Certified to COAS; SPEA; HPER

A listing of student certified from UDIV to COAS, SPEA, HPER. A copy is mailed to each of the three schools with a memo.

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Summary of Statistics of Student Certified from UDIV. Paper report received each semester; 1994 - Present.

A summary of stats of student certified from University Division.

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437788 - UDIV Certifications - Alpha Listing

Paper report received each semester, 1984 - present

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SS9001LI - BL Certification Update list

Paper report received each semester, 1984-present

Certification -

Reports of enrollment changes for currently enrolled students. Sent to lenders and state agencies.

1. Automatic record creation (ARC)

2. Office Reference Edit

3. Monitoring Edits

4. Statistics

Certification -

An alpha listing of students who have been placed on checklist for academic reasons by University Division.

Paper report received each semester

Students added to Checklist from UDIV.

Correspondence Study File

Name changed to Independent Study File in 1974

1922 - 1973

These "old" records were under jurisdiction of the Division of Adult Education. The Registrar�s Office became responsible for the correspondence study records in 1922.

Correspondence Study -

High School Extension

1925 - 1960

Correspondence Study

Records

1922 - 1969

(cardstock)

1912 - 1922

In alpha order by student�s last name.

File contains records of students who completed correspondence work, who were not regular IU students, and, therefore, did not have a regular permanent academic record. If student is matriculated, data on the correspondence record was transferred to the regular record. File contains approx. 19,000 records.

Deceased File

Note: Deceased File

changed to "Alumni &

Friends Deceased Lists" in

1925 - 1946, 1967 - 1979, 1992 - 1994

Degree Candidate List, Tentative

Degree List, Preliminary

Degree Cards

Degrees Granted by Indiana University in 101 Years, Departmental Study of 17,404

Degrees

Document Title:

Permanent Retention

1930 - Present

Permanent Retention on Microfilm

1) Diploma releases for graduation periods 1975-present.

Diploma Order Forms - for duplicate diplomas

Last 5 years

Drop and Add File

Note: File name was changed from "Drop & Add" File to:

"Schedule Adjustment File - Part I"

File contains all current course updates, including original and corrected grade processing. Beginning in 1985, this file was changed from "current course" updates to schedule adjustment forms.

Contains following small forms:

Application for Pass/Fail Option

Cancellation of Registration Form

Change of Section Number Form

Final Grade Analysis Form

Final Schedule Adjustment Form

Reinstatement of Registration Form

Status Change Forms

Withdrawal From All Subjects

Enrollment Books

Alpha A-Z by student�s last name, or in Student Identification Number

Printed each semester

They contained the following information:

1972 - Present

NUMERIC - Univ Enrollment-End of Sem (All Campuses) includes summer sessions.

The Registrar receives this microfiche in numeric (SIDN or ID Number) order, each semester, including sum sessions. The following student enrollment information is shown on this fiche: Semester, student�s Social Security Number of Identification Number, Name of student, Campus, School, Class, and Total Credit hours.

ALPHA - Univ Enrollment-End of Sem (All Campuses) includes summer sessions.

This file includes the following:

The grade ledgers are produced after corrected grades and contain all student courses, grades, section numbers and credit hours. The ledgers are organized by campus, then in alpha order by student. Used for recording grade changes.

Grade Rosters, BL, Final (paper)

1860 - Present

Final grade reports have the following information fields:

Grade Rosters, Final

1907 - 1979

Ten years

288-496, binder (2x2)

197 - present, binders (vault)

Advance notification report of incomplete grades changing to an "F" in one month from the date of report. Paper report.

The following listing are included in this report:

(BL9001IC) - Advance Report for the Historical Academic Objective School.

(BL9001IC) - Advance Report of the Current Academic Objective School

(BL9003IC) - Advance Exemption Report (the incomplete grade is extended for another year, or the incomplete grade remains on student�s record forever due to graduation)

(BL9004IC) - Advance Instructor Reports.

Permanent Retention

287-496, binder (2x2)

Final Notification report of incomplete grades, which changed to an F one month from the date of the first report (Advance).

The following listing are included in this report:

(BL9011IC) - Final (subsequent) Report for the Historical Academic Objective School.

(BL9012IC) - Final (Subsequent) Report of the Current Academic Objective School.

(BL9013IC) - Final (subsequent) Exemption Report (the incomplete grade is extended or exempted due to graduation or death.

(BL9014IC) - Final (Subsequent) instructor reports, (mailed to the instructors).

Permanent Retention

Graduates, Official List of

& Honors Recipients List (Annual)

Permanent Retention

All Campus

1966-67 thru 1971-72

Bloomington

1972-73 thru 2000-2001

Regional Campuses

1972-73 thru 1998-99

1830 - 1930 (list was typed June 1931)

1931-1935

1936-1940

1941-1945

Typed lists (straight alpha by student last name), permanently bound volumes by date ranges.

Permanent Retention on Microfiche

Current code list on paper,

1981-1989 (microfiche)

Report provided by University Student Systems Services. (Microfiche was cancelled in 1989 by USSS.)

Monthly, Listed by State, City, School Name

(microfiche) 1 report

Historicals, Complete

Historicals, Splits (paper/computer)

Permanent Retention

Permanent Retention of the paper record.

1845 - 1965

1965 - 1979

8-1/2 X 11" academic records on cardstock. There are approximately 500,000 records in alpha order by student�s last name. This is the transcript information for all students who attended prior to 1965.

Independent Study Files

Consists of Independent Study Course Completion Reports, Grade Reports and Lists.

The Independent Study Course Completion forms are arranged by date of course completion (latest date to the earliest date). Within each date of completion, the student�s names are in alpha order.

Law Certificates Issued by

1944-1952

Merged Schools:

Indiana Law School, 1894-1944;

Benjamin Harrison Law School 1912-1944

includes: Indianapolis College of Law, 1898-1936;

Law (Ll.B.) degrees given in replacement for law degrees earned at institutions merged with Indiana University, by action of the Board of Trustees.

1902 - 1965

Permanent Retention on Microfilm

Overseas Study Registration Cards, 1966 - 1975

Overseas Study Grade Document File:

1966-67; 1972-75

The Overseas Study Grade Document File is in alpha order by student�s last name within each semester.

The Overseas Study Program Grade Document File contains the following forms:

Overseas Study Evaluation Forms: lists of courses transferred from host institution.

Pass/Fail Option forms (R543) filed for Overseas Study coursework;

Grade Change Memos for Overseas Study coursework.

Following Summer, 1975, registration cards for OVST students are merged in with BL campus registration card file for a given semester.

Permanent History

Master List (of students)

Known as Historical Master List of Students since 1989

1972 - Present

An Alpha list of all students on the Permanent History File (1972-1988) / Demographic File (1989 to present).

A SIDN/Numeric list of all students on the Permanent History File (1972-1988) / Demographic File (1989 to present)

Permanent Record Course File - BL

Permanent retention on microfilm.

Part I of the Perm. Record Course File, 1968 - Present

Part II of the Perm. Record Course file, 1979 - Present

Perm. Record Course File - forms and memoranda (paper and cardstock) pertaining to course adjustments and on-line updating of Historical Course. These forms are in alpha order by students last name.

File relates to all campuses; is used to verify grade changes, removal of I or R grades, Special Credit, etc.

Permanent Record Course File - Part 1 Contains the following forms on paper and cardstock: Academic Record Notes; Historical Course Update forms: grade changes and grade updates; Historical Semester Deletion form; IU Special Credit Form; Removal of "I" or "R" Grades form; Resubmits from HC VTL form; Semester Enrollment Status Update form.

Permanent Record Course File - Part II (8-1/2 X 11" forms) consist of:

Permanent Record Statistical File

Permanent Retention on microfilm

Part 1: 1967 - 1979

Permanent Record Statistical File

Part I is documents (paper and cardstock) pertaining to statistical adjustments on student records, and are in alpha order by student�s last name.

These forms are the update forms used to process updates to the statistical portion of the record. These forms are used for research.

Permanent Record Statistical File

Part I

Contains the following forms:

Academic Objective Update form; Address Change Form; Administrative Statistical Date Form; Change of residence Form; Citizenship (Visa) Status and Country Update Form; Class-School-Major Changes; Degree Update Form (RM06) - (Degree Adds, Degree Deletions); Ethnic Origin Form (RM02); Inactive Reactiviation Form; Name Change Form (filed under the "OLD" name); Resubmits from VTL Form; Student Directory Exclusion Form; Student Identification Number Changes (SIDN); Miscellaneous Stat. Changes - High Schol Rank, Campus, etc.; Student Statistical Data Form - (Birthdate, Sex, Parent Name Changes, Marital Status, Expected Graduate Date)

Registration Cards, BL

Note: Registration End-of-Semester report replaced the "old" registration cards in 1983.

Permanent Retention on microfilm

"A" copy: 1964 - 1982

"B" copy: 1953 - 1983

This file is received each semester in Student Identification Number order on microfiche.

Registration cards (A) copy (Alpha A-Z)

Early 1900�s had no "A" or "B" copy designated: "A" copy began Summer 1964.

BL Registration cards were discontinued effective Sem. 1983.

1990 - Present

End of Semester Microfiche contains a "snapshot" of the student�s registration activity for an entire semester.

1974-1989

Residency Classification

Schedule Adjustment File

For 1963-1995 see "Drop and Add file" for more information on this series

Permanent Retention on Microfilm

Part I: 1995 - Present

Part II: 1983 - Present

Schedule Adjustment File - Part I:

(small forms) contains the following forms:

Application for "P-F" Option Form

Cancellation of Registration Form

Change of Section Form

Final Grade Analysis Form

Final Schedule Adjustment Form

Reinstatement of Registration Form

Withdrawal From All Subjects Enrolled Form

Part II is divided into 6 parts

8-1/2 X 11" forms:

1. Schedule Adjustments

2. Administrative Cancellations &

Reinstatements

3. Student Section File Edits

4. Final Grade Related Materials

5. Eligible to Register Forms

1979 - 1998

1980 - Present

The Registrar receives the "BL Student Course Directory" on microfiche, at the beginning of each semester.

Transcript Transmittal Forms

1974 - present

Withdrawal From All Subjects File

(W.A.S.)

Permanent Retention on Microfilm

The 8-1/2 X 11" W.A.S. File contains letters and miscellaneous materials pertaining to Withdrawal From All Subjects by students.