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last updated: 8/30/2013

Guidelines for Placing Materials on Reserve (Wells Library)

Guidelines for Placing Materials on Reserve

Effective August 9, 2008, all print and media items to be placed on Reserve must be submitted online, by e-mail, or in-person.  Reserve requests will not be taken over the phone.  Professors, Instructors, and Graduate Assistants may place items on reserve.


Fill out one Reserve Course Form per course, if it is a new course only.  Select the appropriate form that corresponds to the type of material to be placed on reserve (i.e. Books, Media Items, Online Streaming Media, E-Reserve Journals, or E-Reserve Books).


Requests for reserve materials may be submitted via e-mail or in-person.  The following information must be provided: Instructor's first and last name, department, course number, date items are needed on Reserve, and specific loan length instructions.  For items owned by the IUB Library System, please include the LC call numbers.  If the items are not owned by the IUB Library System, the instructors may submit a purchase request for the item or submit a personal copy.  Media & Reserve Services will accept an accompanying course bibliography or syllabus which must include full citations of assigned readings.

Traditional (Print) Reserves
Reserve books, videos, etc., are kept on the shelves behind the circulation desk, arranged either by call number (if library owned) or instructor last name (if instructor owned). The typical circulation period for reserve material is four (4) hours; however, some reserves may circulate for 1 or 4 days. The overdue fine for reserve materials is $0.02/minute ($1.20/hour). Open reserve items may be charged overnight four (4) hours prior to closing.  A valid picture ID is required to charge a reserve item from the circulation desk.


Please Note

  • Processing time for reserve materials can take up to three weeks.  Please submit requests in advance of the academic year.
  • M&RS reserve policy allows 20 books per course.  For courses which require more than 20 reserve books, please use E-Reserve for journal articles and book chapters. 
  • Reserved items will be removed after the academic year, unless specified that the item(s) should continue to remain on Reserve.
  • Books owned by the IU Bloomington Libraries may be placed on reserve.
  • The libraries cannot accommodate the purchase of textbooks for reserve. Instructors may submit personal copies of textbooks to be placed on reserve.
  • The IU Libraries are not responsible for the replacement of missing or unreturned personal copy materials.

Reserve Options

Books and Media Items

Open Reserve – The open reserve books are shelved behind the M&RS circulation desk by Library of Congress call number. Students must present a student ID or photo ID in order to checkout a book on open reserve.  Open reserve books may be used in the reading room, or may be checked out for 4 hours, 1 day, or 4 days as specified by the instructor and indicated on the book band.

Closed Reserve – Both books and media items may be placed on closed reserve.  Closed reserve materials are shelved behind the M&RS circulation desk.  Students must present a student ID or photo ID in order to use an item on closed reserve.  Closed reserve materials may be used only in the library and for a 4 hour period of time.

Personal Copy Reserve – Materials (books or media items) owned by instructors may be placed on Personal Copy Reserve.  These materials are shelved behind the M&RS circulation desk.  Instructors should specify circulation parameters (4 hours, 1 day, or 4 days).


last updated: 8/30/2013